Presenter Information

FAEA Conference Presenter Information

 

Thank you for presenting at the FAEA Conference! Please read below for important information about presenting your session or workshop.  

Conference Registration

All presenters must register for the conference except for invited keynote speakers, exhibitors, and select sponsors. Presenters who teach in Florida must also be current FAEA members. Conference Registration opens on August 4. 

Conference Date and Location

This is an in-person conference; there are no virtual or hybrid options. If you are not able to travel to St. Petersburg, Florida, on October 16-19, 2025, for the conference, please contact josh@faea.org immediately to cancel your session.  

Session Lengths and Types

Demonstration:

• 30-minute session
• Demonstrate a topic by exploring and investigating an art technique that will inform and inspire.
• This is not a hands-on activity - seating will be theatre-style with no tables.

Art Forum or Product Showcase Session:

• 50-minute lecture-style presentation.
• Seating will be theatre-style with no tables available for hands-on activities. 
• There is only a 10-minute transition time between sessions, so please plan to end exactly on-time or early so the presenter following you has enough time to set up. 

Workshop or Product Showcase Workshop:

• 90 minutes
• Hands-on workshop
• Attendees will pay an additional $20 registration fee for each workshop
• Capacity will be limited to 24 or 26 participants, depending on the room size.
• Tables will be provided in each workshop room, with seating for 2 people per table. 

Please plan to start and end on-time as a courtesy to the presenter of the next session scheduled in your room. In most cases, Demonstrations and Art Forum sessions only have a 10-minute turnaround time between sessions.  Hands-On Workshops will have 30 minutes between them. 

Handouts/Notes

You will be sent a link to upload digital copies of your handouts just before the conference to allow attendees to download them from the mobile app or online schedule.

You may also provide printed copies; however, FAEA does not provide copies or reimburse for the cost of printing/copying handouts.

All presentations, handouts, lesson plans, images, etc. must be original or have written copyright permission to use them. See Copyright.com for more information.

File limitations: All handouts uploaded must be PDF files and smaller than 10MB in size. If your handout includes large photos, you may need to split them into separate files so each one is smaller than 10MB.

Equipment

Every session room will have either a Projector and Screen or a large display monitor. Presenters no longer need to bring their own projectors. However, if your computer does not have an HDMI connector, we recommend that you bring your own adapter. 

You must bring any other equipment you will need: laptop computers, document cameras, speakers, lighting, etc., will not be provided.  

Internet Access

Internet access in Hotel Conference Rooms is extremely expensive, and therefore, FAEA is unable to provide Internet access to presenters or attendees. However, if you are staying at the Hilton, the internet access included with your guest room should also work within the conference room areas.  

If you are not staying at the Hilton, you may be able to use your mobile phone as a WiFi hotspot for your presentation. However, just in case, you may want to plan your presentation so that it is presentable without the Internet:

• Take screenshots of any websites you will be demonstrating.
• Make sure video clips you will be showing are downloaded as video files and saved on your computer
• If using Google Docs or Google Presentations, make sure you make them available offline using the same computer you will be using to present
• Test it in Advance: Turn WiFi off, or turn on Airplane Mode. Then, go through your presentation to make sure everything still works. 

If the nature of your presentation requires that all participants need internet access, they will probably be using cellular data on their phones as their only option unless they can connect to their Hilton guest room wifi. 

Floor Protection

Floor Protection will only be installed in the following rooms:

• Harborview
• HTC 1
• HTC 2
• HTC 3
• HTC 4

Our session proposal application asked if you need floor protection for your hands-on workshops, and we assigned rooms accordingly. If your workshop uses any supplies that might spill or splatter and damage the carpet, please make sure it is scheduled in one of these rooms! Email josh@faea.org immediately if it needs to be moved.  

Workshop Supplies

For each "hands-on" 90-minute Workshop session, please plan to provide supplies for up to 26 participants. 

Up to $100.00 for each hands-on workshop session you present will be reimbursed for supplies you purchase for participants to use and take with them. To request reimbursement, please submit your receipts along with the completed and signed reimbursement request form.

Reimbursement Request Form

Only one (1) form should be submitted. If you are presenting multiple workshops, list them all on that one form.  

Water and Sinks 

Meeting rooms should have water coolers, but they do not have sinks, and restrooms with sinks are not close to all of the workshop rooms. If you need to dispose of paint, ink, or dirty water during your workshop, please bring a large bucket. Hotel staff will assist you with disposing of it in a commercial drain in the service area. Do not use bathroom sinks because the paint or ink may permanently stain them.  

Social Media 

We highly encourage you to share information about your session on all your social media platforms and invite everyone to attend the conference to see you present. Here is a suggested post:

I'm Presenting at the #FAEA2025 Annual Conference! Come see my session, (session title) at (day and time). Go to FAEA.org/Conference to register!

Download or save the Conference Logo Image at this link.