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Presenter Information

Watch the Video of the Presenter Training Sessions Here

Successful Tips for Presenting at the 2020 FAEA Virtual Annual Conference

Dr. Jackie Henson-Dacey, President 

  1. Remind participants to ‘mute’ themselves and to use the chat box for questions/comments.
  2. Prepare a PowerPoint slide that provides the participants with the title and overall purpose (goal) of your workshop/forum/discussion
  3. If your session is providing information only (vs. hands-on activity/workshop) then make sure your slide layout is clean and simple throughout your presentation. You might want to include the FAEA logo in the corner of each slide. If your slides have too much visual information they will be too confusing for the viewers.
  4. Focus on bullet lists vs. extended sentences of information. Remember, the slide is just an aid in your presentation.
  5. Avoid hyperlinks and video clips in your presentation (as Zoom can be slow at times)
  6. Create a final slide (ending) to thank participants and provide them with an opportunity for Q & A (check your chat for questions). Please add your name and contact information on the slide.

 

  • If you have a hands-on session (workshop) and would like participants to create during the session, please present an opening slide with title/purpose of workshop and discuss what supplies they should have ready and use either a document camera or a short video of your step-by-step instructions on how to do the activity.
  • When sharing a short video (from your desktop), please click the ‘share computer audio’ box and the 'optimize for video' box on the lower left-hand side of the ‘share screen’ function. Another option is to play your video and speak over the video as it plays.
  • Allow for participants to have an opportunity to work on the project (20-30 mins).
  • Ask selected participants to share their work and comment on the process – they can share by holding it up to the camera on their desktop computers (or cell phone).
  • Create a final slide (ending) to thank participants and provide them with an opportunity for Q & A (check your chat for questions). Please add your name and contact information on the slide.
Technology Tips

by Josh Bula

Watch the Video of the Presenter Training Sessions Here

We will be using the Zoom platform for the virtual conference, so we encourage all presenters to install and get familiar with the presenter tools in Zoom. 

Download and install Zoom on your computer.

If you don't already have a Zoom account, sign up for a free account

Get familiar with the Zoom interface and features. 

  • If you have a USB microphone, make sure that is selected in the audio settings or by clicking the arrow next to the microphone at the bottom. 
  • If you're using a USB document camera, practice switching back and forth using the arrow next to the camera icon at the bottom.
  • Screen Sharing: selecting the entire screen or just a window. 
  • Playing Videos: Share your screen but with the "Desktop Audio" check-box checked. 
  • While screen-sharing, zoom has tools to draw on the screen, as well as whiteboard tools. 

Looking Your Best:

  • Find a well-lit area, and face the light source, so we can see your face.
  • Avoid having a window or other light source behind you, as it may cause your face to be overshadowed.
  • Position the camera so your eyes and face are in the upper one-third of the picture.  

Sounding your Best

  • Most laptops' built-in microphones are fine.
  • If you use a USB headset microphone, it will sound best if it's positioned a few inches away from your mouth instead of directly in front of it. 

Internet Connection:

  • If possible, connect your computer directly to your router using an ethernet cable, as this will be more reliable than WiFi.
  • If you must use WiFi, try to set up for your presentation as close as possible to your router. 
  • Avoid using a cellular hotspot, phone tethering, or public WiFi, as these internet connections tend to be slower and inconsistent compared to the Cable or DSL service at your home or work.

Record Some Dress Rehearsals:

  • Using the option to Record to your Local Computer in Zoom, record a run-through of your entire presentation.
  • Watch it back and make notes of any improvements you can make.

 

Optionally, you can Pre-Record for the Presentation. Rather than presenting live the entire time, consider pre-recording your presentation and then playing it through screen-sharing at your scheduled time during the conference. This will give you more confidence and avoid any major technical glitches that may occur while presenting live. 

  • This may be more appropriate for lecture-style sessions, rather than the hands-on workshops.
  • You can do a live introduction, play the recorded video, then answer questions live. 
  • Make sure the recording doesn't take up the entire hour: leave 5 or 10 minutes at the end for live question and answer
  • To play it the day of the conference, start in Screen Sharing mode with "Share Desktop Audio" checked, and open the video so it's playing Full Screen. Pause it at the beginning, so when you're ready to start your presentation, all you need to do is click "Play" or press the space bar.
  • When it's done, stop sharing your screen and turn on your camera to take questions. 
  • Practice these steps with your own zoom account before the conference

 

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